Set Up:  After 5pm on Thursday November 19^th.  Tear Down: Immediately following the close of Holiday Boutique

1.Each 10X10 booth will be furnished with two chairs.   No shared booths between two separate vendors.

2. Booth rental is $100. Please make checks payable to Rogers County United Way.

3. Booth tear down begins at the close of the Holiday Boutique at 5pm on Saturday and can be completed no later than 7pm.

4. Admission to the Holiday Boutique is $10 for General Admission and $25 for the special Boutique Brunch & Early Bird Shopping Friday morning. 

5. In the event of cancellations or interruptions of the show due to fire, strike, government regulations, acts of God, or any other cause beyond control, the management shall determine if it is possible to reschedule the show and/or the equitable base for refund if any of such portions of amount paid as is possible after considering expenditures and commitments already made. 

6. Booth Rental and contract are to be received no later than September 30, 2009.  First come, first serve.  No refunds will be given.

7. The Rogers County Holiday Boutique Committee reserves the right to make final decisions as to whom and what products may exhibit at the show.  The committee also reserves the right to assign all exhibitor locations and reserves the rights to enforce booth height, front, back, sides, banners, signage so as not to block other exhibitors. The Committee reserves the rights to approve signage/banners that conflict with the nature of the show.  No exhibitor may pass out any flyers or display anything in the entrance or place signage/information anywhere inside or outside the building without permission.   

8. Exhibitors may decorate their booth space however they choose.  Electricity is available on a first come first serve basis.  Exhibitors are prohibited from placing/hanging items on the walls of the exhibit hall.

9. Security will be provided at no additional cost to the vendors for Thursday night, Nov 19^th and Friday night, Nov 20^th.   It is agreed that the exhibitor shall make no claim of any kind against Rogers County United Way and shall indemnify and hold harmless the Show, Sponsors, Sponsoring organizations, Board Members, officers, employees, Committee members of any such organization, authorized subsidiaries, authorized sub-contractors.  Under no circumstances will these organizations be responsible for loss, damage, and destruction, theft of any merchandise, displays or goods of the exhibitors or injury to exhibitor or employee while attending the show.  Also it is expressly understood there can be no claim for damage of any kind to the exhibitors business due to any circumstance that developed from the show.

10. All property of the exhibitor remains under the custody and control of the exhibitor, subject to the rules and regulations of the show.  Exhibitors should not leave merchandise unattended during show hours and especially during move-in and move-out times.  It is suggested that you contact your insurance agent regarding your coverage.  RCUW is not responsible for loss. 

11. Each exhibitor must know and comply with all laws, ordinances and regulations pertaining to health, fire and public safety while participating in the Show.  All aisles and designated emergency exits must be kept clear at all times.  Your area must remain neat and clean during the show. At the close of the show put your trash in proper receptacle. 

12. The use of projectors, VCR’s, DVD’s is allowed as long as volume is controlled.  Use of microphones, amplification is not allowed without prior permission of the committee.  For additional information please contact Peggy Trease, RCUW Board Member, at 918-342-6796 or email  peggy_trease@chs.net

Please Make Checks Payable to:  Rogers County United Way

Print  Name: _______________________Authorized Signature:______________________ Date: __________

I herby agree to the rules and regulations as specified by the Holiday Boutique Committee and as indicated on this Application.